Cleaning up time cards no longer has to sit with the office. Managers can now run Time Assistant in the web app on their own crews' hours.

A manager sees only the time cards they're responsible for: their direct reports, their teams, jobs they manage, and anyone they're set as time approver for. Nothing else shows up.

Managers can only edit their own time card if their rule group allows clock editing.

Time Assistant will be available shortly on our mobile app for both managers and admins!

Running a full-crew action used to take multiple clicks and screens — open the menu, hand-pick each worker and hope nobody errors out at the end. Now it takes one tap.

Shortcuts is a new screen in the Workyard mobile app built for foremen and supervisors. Clock the whole crew in, send everyone to break, change project time or cost codes— one tap, done.

What makes it different:

Update to the latest version (26.7.31) of the Workyard mobile app to get Shortcuts today.

Until now, every form submission would land with someone who had to download it and forward it to whoever needed it - the PM on that job, the mechanic, the safety lead.

Now you can route submissions to the people who need to act on them, so nobody plays middleman.

This came straight from what contractors told us - routing submissions by hand was the single most-requested change to how form notifications work.

The Time Assistant already fixes clock times and breaks from a chat. Now it handles the other half of pre-payroll cleanup: moving time to the right project and cost code.

Ask in plain language — — and the assistant proposes the change, shows the old allocation struck through next to the new one, and lets you review the full breakdown before you approve. Nothing changes until you say so.

You can also just ask where time landed:

That's the full cleanup loop — time, breaks, project time — in one place, without clicking through timecards one at a time. Fewer hours landing on the wrong job means job costing you can actually trust.

Time off now exports to QuickBooks Online alongside worked hours. Before, PTO, sick, and holiday hours had to be keyed into QuickBooks by hand every pay period — one more place for the numbers to drift. Not anymore.

If you're on QuickBooks Online Payroll, check Include Time Off Activity when you export. Workyard pulls the time off recorded in the app, maps it to the right QuickBooks pay type, and sends it over with the rest of the timecard. Worked hours and time off, one export, ready for payroll.

map each of your Workyard leave policies to its matching QuickBooks pay type. After that, every export handles time off automatically.

Learn more here

Workyard now connects directly to Acumatica. Bring your Acumatica data into Workyard, then send your reviewed time cards back out for payroll — no re-keying, no CSV shuffling between systems.

Connect your Acumatica instance to Workyard in a few steps. Once connected, Workyard keeps the two systems in sync:

If you run payroll and job costing in Acumatica, keeping it fed has meant exporting spreadsheets and re-entering hours by hand every pay period. Now your field hours are GPS-verified in Workyard and exported to Acumatica payroll-ready — mapped to the right people, jobs, and pay items. Fewer manual steps, fewer errors, and time cards you can trust before payroll runs.

You can now export transactions from Workyard for use in , making it easier to bring expense data into your accounting workflow.

This export includes key transaction details—such as date, merchant, amount, cardholder, and any linked Workyard project or cost code—along with attached receipts, so supporting documentation stays connected to each transaction. You can export exactly the transactions you need and import them into QuickBooks Desktop without manual re-entry.

For teams using QuickBooks Desktop, moving expense data between systems has often meant extra steps and manual cleanup. This export simplifies the process by providing clean, structured transaction data with receipts included, helping reduce errors, speed up reconciliation, and keep your records audit-ready.

Whether you’re managing expenses day to day or preparing for month-end close, this export helps keep Workyard and QuickBooks Desktop aligned.

When a worker leaves a note on their timecard — "I only took 30 minutes of break," "I clocked out at 5, not 6" — you used to have to read each one and make the correction by hand. Not anymore.

Our Time Assistant now reads the notes on your flagged timecards, tells you which ones actually need a change, and proposes the exact edit. The correction is already filled in — the right break duration, the right clock-out time — so there's nothing to hunt down or re-enter. You review it and approve.

It also knows what to leave alone. A note that's just a comment ("this is my June 3 timecard") won't trigger a change — only the ones that call for a real correction do.

A worker notes they only took a 30-minute break. Time Assistant flags the card and proposes cutting the break from 42 minutes to 30, keeping the 11:30 AM start.

A worker notes they clocked out at 5 PM, not 6. Time Assistant proposes changing the clock-out from 6 PM to 5 PM.

Nothing changes until you say so. Every edit is a suggestion you approve, so you stay in control of what lands on payroll.

You can now export transactions from Workyard for use in NetSuite, making it easier to keep your financial data accurate and in sync.

This export includes key transaction details—such as date, merchant, amount, cardholder, and any linked Workyard project or cost code—along with attached receipts, so supporting documentation stays connected to each transaction. You can export the transactions you’ve reviewed and import them into NetSuite without manual re-entry.

For teams using NetSuite, managing expenses across systems can add unnecessary complexity. This export simplifies the process by providing clean, structured transaction data with receipts included, helping reduce manual work, speed up reconciliation, and support audit-ready financial records.

Whether you’re handling day-to-day expense management or preparing for month-end close, this integration helps keep Workyard and NetSuite aligned.

Workyard Business Checking account balances for Expense cards now refill themselves — admins set a minimum threshold and a refill method, and Workyard tops up the Business Checking balance automatically before cards start declining.

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Admins can now set their own funding rules — a minimum balance threshold plus a refill method — and Workyard automatically tops up the Business Checking balance whenever it dips below that line. Admins keep full visibility and control: they can see when and why a top-up happened, and turn it off or adjust it at any time.

💡

• Field crews stop hitting declined transactions caused by a low Business Checking balance

• Admins keep cards reliably funded without manually monitoring or moving money

• Eliminates avoidable back-office firefighting and protects field trust in the cards

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